Privacy Statement

1. Introduction

  • The Codon Systems, Inc delivers a cloud-based platform for managing automotive F&I products, including contract administration, claims, risk management, and sales. Our secure, AI-powered, API-first solution helps administrators, dealers, and lenders streamline operations while maintaining compliance, scalability, and data protection.
  • We understand that you are aware of and care about your own personal privacy interests, and we take that seriously. This Privacy Notice describes the Codon Systems Inc's policies and practices regarding its collection and use of your personal data and sets forth your privacy rights. We recognize that information privacy is an ongoing responsibility, and so we will from time to time update this Privacy Notice as we undertake new personal data practices or adopt new privacy policies.

2. Data Protection Officer

  • Codon Systems Inc is headquartered in Texas, in the United States. Codon Systems, Inc has appointed an internal data protection officer for you to contact if you have any questions or concerns about Codon Systems Inc's personal data policies or practices. If you would like to exercise your privacy rights, please direct your query to Codon Systems, Inc's data protection officer. Codon Systems, Inc's data protection officer can be reached at privacy@codonsystems.com

• How we collect and use (process) your personal information:

  • Codon Systems, Inc collects personal information about its website visitors and customers. With a few exceptions, this information is generally limited to:
    • Name
    • Job Title
    • Employer Name
    • Work Address
    • Work Email
    • Work Phone Number
  • We use this information to provide prospects and customers with services.
  • We do not sell personal information to anyone and only share it with third parties who are facilitating the delivery of our services.
  • From time to time, Codon Systems, Inc receives personal information about individuals from third parties. Typically, information collected from third parties will include further details on your employer or industry. We may also collect your personal data from a third party website (e.g. LinkedIn)

3. Use of the Codon Systems Inc Website

  • As is true of most other websites, Codon Systems Inc's website collects certain information automatically and stores it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of Codon Systems Inc's website, including a history of the pages you view. We use this information to help us design our site to better suit our users' needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyze trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences.
  • Codon Systems, Inc has a legitimate interest in understanding how members, customers and potential customers use its website. This assists Codon Systems, Inc with providing more relevant products and services, with communicating value to our sponsors and corporate members, and with providing appropriate staffing to meet member and customer needs.

4. Cookies and tracking technologies

  • Codon Systems, Inc does not include any cookies or tracking technologies for anonymous user data collection.

5. Sharing Information with Third Parties

  • The personal information Codon Systems, Inc collects from you is stored in one or more databases hosted by third parties located in the United States. These third parties do not use or have access to your personal information for any purpose other than cloud storage and retrieval. On occasion, Codon Systems, Inc engages third parties to send information to you, including information about our products, services, and events.
  • We do not otherwise reveal your personal data to non-Codon Systems, Inc persons or businesses for their independent use unless: (1) you request or authorize it; (2) it's in connection with Codon Systems, Inc-hosted and co-sponsored conferences as described above; (3) the information is provided to comply with the law (for example, compelled by law enforcement to comply with a search warrant, subpoena, or court order), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others; (4) the information is provided to our agents, vendors or service providers who perform functions on our behalf; (5) to address emergencies or acts of God; or (6) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf. We may also gather aggregated data about our services and website visitors and disclose the results of such aggregated (but not personally identifiable) information to our partners, service providers, advertisers, and/or other third parties for marketing or promotional purposes.
  • The Codon Systems, Inc. website connects with third-party services such as LinkedIn and Twitter and others. If you use these services to share information from our website, review the applicable service's privacy policy. If you are a member of a third-party service, the connections may allow that service to connect your visit to your personal data.

6. Transferring personal data to the U.S.

  • Codon Systems, Inc has its headquarters in the United States. Information we collect about you will be processed in the United States. By using Codon Systems, Inc's services, you acknowledge that your personal information will be processed in the United States. The United States has not sought nor received a finding of "adequacy" from the European Union under Article 45 of the GDPR. Pursuant to Article 46 of the GDPR, Codon Systems, Inc is providing for appropriate safeguards by entering binding, standard data protection clauses, enforceable by data subjects in the EEA and the UK. These clauses have been enhanced based on the guidance of the European Data Protection Board and will be updated when the new draft model clauses are approved. Depending on the circumstance, Codon Systems, Inc also collects and transfers to the U.S. personal data with consent; to perform a contract with you; or to fulfill a compelling legitimate interest of Codon Systems, Inc in a manner that does not outweigh your rights and freedoms. Codon Systems, Inc endeavors to apply suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with Codon Systems, Inc and the practices described in this Privacy Statement. Codon Systems, Inc also enters into data processing agreements and model clauses with its vendors whenever feasible and appropriate. Since it was founded, Codon Systems, Inc has received zero government requests for information.
  • For more information or if you have any questions, please contact us at privacy@codonsystems.com

7. GDPR Subject Rights

  • The European Union's General Data Protection Regulation (GDPR) and other countries' privacy laws provide certain rights for data subjects. Data Subject rights under GDPR include the following:
    • Right to be informed
    • Right of access
    • Right to Rectification
    • Right to Erasure
    • Right to Restrict processing
    • Right to Data Portability
    • Right to Object
    • Rights related to automated decision-making including profiling
  • This Privacy Notice is intended to provide you with information about what personal data Codon Systems, Inc collects about you and how it is used.
  • If you wish to confirm that Codon Systems is processing your personal data, or to have access to the personal data Codon Systems may have about you, please contact us.
  • You may also request information about: the purpose of the processing; the categories of personal data concerned; who else outside Codon Systems, Inc might have received the data from Codon Systems, Inc; what the source of the information was (if you didn't provide it directly to Codon Systems, Inc); and how long it will be stored. You have a right to correct (rectify) the record of your personal data maintained by Codon Systems, Inc if it is inaccurate. You may request that Codon Systems, Inc erase that data or cease processing it, subject to certain exceptions. You may also request that Codon Systems, Inc cease using your data for direct marketing purposes. In many countries, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how Codon Systems, Inc processes your personal data. When technically feasible, Codon Systems, Inc will—at your request—provide your personal data to you.
  • Reasonable access to your personal data will be provided at no cost. If access cannot be provided within a reasonable time frame, Codon Systems, Inc will provide you with a date when the information will be provided. If for some reason access is denied, Codon Systems, Inc will provide an explanation as to why access has been denied.
  • For questions or complaints concerning the processing of your personal data, you can email us at privacy@codonsystems.com. Alternatively, if you are located in the European Union, you can also have recourse to the European Data Protection Supervisor or with your nation's data protection authority.

8. Data Storage & Retention

  • Codon Systems, Inc. stores your personal data on its servers and on servers operated by its cloud-based database management providers in the United States. We retain service data throughout the customer relationship and for a period afterward for operational analysis, historical records, and archiving related to our services. We retain prospect data only while it has business value, after which it is removed from our systems. Personal data under our control may be deleted upon a verified request from a data subject or an authorized agent. For more information about where and how long we store your personal data, or about your rights to erasure and data portability, contact us at privacy@codonsystems.com

9. Children's Data

  • We do not knowingly attempt to solicit or receive information from children.

10. Questions, Concerns or Complaints

Codon Systems, Inc.

Last Updated: 02 September 2026

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